Board Meeting, July 18, 2018

• July 18, 2018

MINUTES FOR THE JULY 18, 2018 SAN ANTONIO VILLAGE ASSOCIATION

Dawn Lucian (President), Peter Sturken (Vice President), Bettina Johnson (Treasurer) and Mike Porter (Acting Secretary) were in attendance. The meeting was called to order by Dawn Lucian at 7:00 P.M.

1) The minutes from the June 20, 2018 meeting were approved.

2) Treasurer’s Report: Bettina Johnson

This is a preliminary report for 20017-18 as a few small bills will come in and be paid throughout this month. Final figures will be produced when our CPA comes in August and ties up such loose ends.

Our SAV Total Income is $730,084. or 99.7% of our FY estimate and Total Expenses to date are $638,437. or 95.0 %. Our Rental Income is $36,000. or 100% and expenses $639. for a Net of 98.2%

The Total Net Income is $127,007. which is $30,107. over the estimate of $96,900. needed to maintain our current Capital Fund projections.

At this time of year I usually describe overbudget spending items, but with such a “surplus”, this year I will instead describe the major underspending items.

Administration expenses:
610 – General Liability: $5,511. As usual we budgeted for an increase in our insurance premium, but our next year’s insurance rate isn’t set until half way through our fiscal year, in February. and is “challenging” to estimate.

Capital Fund:
705 – Capital Maintenance-Other: $12,490. was designated for asphalt slurrying, but when the contractor evaluated our roads were still in good condition and we accepted the recommendation to delay this work. Plus the San Marcos entrance are needs more than a coat of slurry it needs to be “scratched” and will add $30.000. to the cost.

Maintenance:
465 – Repairs/Maint-Materials: $12,253. was designated for a planned perimeter fence replacement but when the project was evaluated there was less deterioration than expected so only repairs were necessary.

471 – Pest Control: $12,015. Last fiscal year we tented 9 residences, a much higher number than usual, and since the cause wasn’t clear, Karel budgeted for another high number year, but we went back to our normal 3.

Utilities:
504 – Water: Our FY cost was $136,540. or 108% of the estimate, which includes a basic meter charge and a 150% usage charge comprised of usage plus a 50% drought surcharge. Right now it is projected that this drought based cost, in spite of SAV being a low use consumer, is the new normal.

My final comment is to remind SAV residents that this is the third and last year of our $400. monthly assessment fee, and that a new rate will be recommended late next Spring to begin July 1, 2019.

Interest income for the July 2017 – June 2018 fiscal year was $7,705.

3) Architectural Change: Board unanimously approved removal of backyard fence at 5122-A Calle Real. Owner will assume responsibility if fence is replaced in the future.

4) Discussion of common area use behind 55-A: A resident inquired regarding the use of the common area behind unit 55-A for gardening. A discussion was held between the board and the homeowners in the area. The board unanimously agreed that the small garden was an approved use of this common area.

5) Discussion of new uses for sauna/bathroom/changing room area: Karel provided the board the current floor plan and three floor plan options for this area. A list of gym equipment and preliminary cost estimate was also submitted. This information was provided by Paul Robert Zink Architect. The board agreed that we get input from the homeowners to see what type of room they would want and if they would be willing to pay for it. Discussion regarding this area will be held at the annual meeting. A survey will also be sent out to homeowners.

6) A resident suggest that we post the pool rules regarding floats and toys on the bulletin board. This action has been completed.

There will no board meeting in August. The annual meeting will be held on Wednesday, September 19, 2018 at 7:30 P.M. The next regularly scheduled board meeting will be on October 18, 2017 at 7:00 P.M.

Meeting adjourned at 8:00 P.M.

Submitted by Mike Porter, Acting Secretary